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When you receive your bank statement, you will want to make sure that all the entries for payments made to Suppliers and  received from Customers are also on your Sage records. This article explains the various methods of entering payments made by you.

Sage Instant Accounts distinguishes between payments made to Suppliers and other bank payments. If you make purchases on a regular basis from a company or person, then that company/person should be set up as a Supplier in your accounting package and the invoices you receive from them should be entered. You can then link payments made to the relevant invoices.

Recording Payments made to Suppliers:

There are two options:

1) Either highlight the particular Supplier on the Suppliers List and click Make Payment in the left hand column.

2) Or go to the Bank Module, click to highlight the relevant bank account that the payment has been made from and click on the Supplier icon at the top.

Whichever option you have chosen, a new window will open headed Supplier Payment. This looks a bit like a cheque.  Enter the relevant payment details here, i.e. the bank account, the payee, the date and amount.

However, if the Supplier invoice has already been recorded in Sage, then the invoice details will appear in this window once you have selected the Payee.  If you are paying the full amount of the invoice don't enter the payment amount in the cheque amount box, instead you should click in the 'Payment £' box next to the relevant invoice and click the 'Pay In Full' button at the bottom of the window. If you are only paying part an invoice, enter the amount paid in the 'Payment £' box next to the relevant invoice.

Click Save and the details will be saved in both the bank account details and the supplier activity records.

Recording other payments made:

If a payment has been made to someone that is not set up as a Supplier in your Sage accounts, click on the relevant bank account in the Bank Account records.

Click on Payment at the top.

A new window will open where you can record the payment details.

Enter the details for the bank account, nominal code, date, reference, details, etc.  Press Save and these payments will be recorded on both the bank account details and in the Company records.

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Other articles and links you may find helpful

• Exporting full Payroll information from Ava to Sage Payroll
• Exporting full invoice information from Ava to Sage Instant Accounts
• Click here for information on how to record payments received from Customers and others.

If you are experiencing a particular problem with using Sage Instant Accounts, or perhaps you have a tip or a trick that you'd like to share, please contact us here and let us know.