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The following grid illustrates pay setup for a staff scale and two agencies. AvaPA requires that a "Master" scale is set up which contains all the grades, bands or scales and all the Increments or points used in any of the other pay scales. The Master pay scale has three grades A, B and C. Grade A has two increments on the Master and Staff Scales, but only one for an Agency.

In the majority of circumstances there will be a single agency rate (or increments) where there are multiple staff rates (or increments) for each grade or band.

To create a new band or increment:

From any (employee) record card, on the Main Menu go to:

Setup, Pay and conditions.

(If the pay scale will apply to more than person select "pay scale available to everyone")

By default the Master grade will be selected. (If not select it)

Click on the Grade tab

Check that the grade is not already there!

If it is not click on the "new" button top centre screen

(This screen will appear slightly different when viewed in Windows Vista)

Add the grade name in the illuminated yellow text box and save

New click on the increments tab and add the increments for this grade (there must be a least one) in the same way and save.

Now select the Pay scale tab again and this time, select the pay scale that you want to add the new grade to.

Repeat the above process with the following additional steps

Check that the grade is not already there!

If it is not click on the "new" button top centre screen

Add the grade name in the illuminated yellow text box; Select the equivalent master grade (the one you have just created).

Save.

New click on the increments tab and add the increments for this grade (there must be a least one and they should have the same name as the increment(s) added to the master pay scale) and save.

If the Increment (or grade with a single increment) has a reference which is used by an external pay roll system (e.g. ESR in the NHS) this reference text should be added under the increment name in the reference box.

Save.

Now click on the payments tab, and add the rates of pay for the increments created. Note: The payments tab will only be enabled if you have selected Pay scale, grade and then increment in order. This is to ensure you do not accidentally edit an incorrect set to grades and increments. Also the pay scale, grade and increment you have selected is displayed in the caption of the setup window.

Save