Each Person or Location entry in AvaPA is referred to as a "Record Card"
Adding a Record Card to the system for a new Person or new Location can be carried out in the Record Card screen for that Section: Select a previous Person or Location click on the "new entry" (a blank sheet icon)
Alternatively From the "Buttons "Screen - Select Add New Record - and follow the Wizard.
Make sure the correct Data Section is selected in which the new
Record Card will be added. This is done by either clicking on
the drop down menu [File/1 thro 9]. For example, adding a new
Doctor/Nurse etc, will require that particular Data Section to be
opened.
In the "Inventory.." window select [View/Individual Data], or
.
In a "Record Card" window select [Edit/New Record], .
After following one of the two routes shown above a new Record
Card will appear on screen.. The details should be entered in
lower case form, as the Record Card puts in the first letter of a
new word as a capital.
Tab through the following or click on the appropriate text box:
Title. (Mr. Mrs, Miss)
Initial.
Last Name.
Familiar. (nick name)
or
Location Name
Fill out any address tabs as required, inserting the post code to the right of the "?" question mark in lower case as it will automatically be corrected. Note, Addresses may be entered into a Record Card using standard Post Code information ie, enter the post code and click on the question mark and the address is automatically displayed. Note that the cursor now is at the box ready to input the "House" number. This option is only available if the "?" question mark icon is on show to the left of the post code box and the appropriate license fee paid.
The keyboard TAB key will guide the operator through the various
areas of the Record Card that will need filling in. This will
include the address tab that is enabled at the time, along with the
various icons at the bottom of the Card.
All Record Cards are held in Data Sections. The Data Section
could be for Employee's or Employers and within each Data Section
the information about each individual can be held in any one of up
to three Data Section Areas. These are know as:
Initial Archive.
Normal.
Archive.
Any new Record Card is saved to the "Initial Archive" in the first instance. This is a temporary holding area where new candidates are held while security checks are carried out.