Booking process overview
Time sheets are automatically processed the moment the booking
request is taken. These time sheets contain the times the employee
is expected to work. If the employee works the times as
shown on the time sheet, a box can be ticked and the payment
is made automatically. However if these times vary they can be
easily updated before the time sheet is processed and the staff
payment made.
Printing time sheets
Time sheets can be printed either in a batch or
individually.
There is also an optional web module which allows time sheet
information to be viewed by staff and managers and printed through
the website. Managers have the ability to update and edit
attendance times, or simply just verify them.
Processing the appropriate time
sheet
Time sheets can be processed in several different ways; it could
be that a single time sheet is processed, or multiple shifts on a
time sheet for a single employee are processed. This can be done be
carrying out a name search <ctrl + N> or pressing the
search name button and selecting time sheet view. The shifts that
are displayed from the search can then be filtered across any date
range, and across event location.
If a single shift is selected at one time and then further
shifts for the same employee are to then be processed, the employee
name is automatically presented and the date range selected.
Either shifts can be selected individually, a block of shifts
ticked, or all outstanding shifts can be ticked with one
action.
Alternately once the employee is selected there are preset
filters for the shifts which are worked, not on hold and not
checked, or those shifts which are simply on hold. A shift could be
placed on hold if waiting for confirmation that it was actually
worked, or if there was a dispute or regarding missing
information.
In the nature of self-booking, new shifts can be easily entered
in the timesheet window. The software automatically calculates the
amount of shifts ticked and selected.
The software can also automatically attach an image of a
(signed) time sheet to the appropriate invoice, saving paper, time
and money.