Staff Information
The software can hold a vast amount of information on each
member of staff, including a wide variety of addresses. These
include:
- Home Address and Phone Number
- Work Address and Phone Number
- Mobile Number
- Alt Mobile Number
- Email address(s)
- Next of Kin Address
- Reference Address(s)
- Additional or alternate Contact Address(s)
There is also room to enter default employment criteria, such as
training requirements, i.e. before a member of staff can start
working they may have needed to perform the relevant
training, which could be for waitressing, bar work, promotional
work and so forth. These training requirements can be changed or
updated at any time by any member of the operational team. Criteria
can also be given start or end dates, for example if a member of
staff has to have a reference within two weeks this can be
documented on the system. Other examples of employment criteria
that can be added are:
- Banking and Payroll Information
- Visa information
- All forms of Employment Certification and Qualifications
- Specialities or Supervising roles
- Training
- Uniforms
- Work Location preferences (particularly important when
selecting staff for events)
- Skill Sets
- Recruitment information
- Employment standards
- Working time/shift preferences/availability
- Travel information
- Pre-Employment Information
- Information
- Attendance Records (automatically generated) - these enable a
company to flag up if a member of staff is late or absent more than
two times.
Staff members can be grouped into various categories, for
instance - recently hired, waiting on references, currently
available or not available. The software also allows easy searching
for specific members of staff; this is particularly useful if a
client has requested to have the same member of staff back, or if
references need to be updated. There is also an option to search
for staff members employed by secondary agencies; this would be
useful if the agency is short of staff for a particular event or
function.
Client Information
The software will also hold information on all of your
agency's clients; these can be described as the people
hiring your staff for work. The system will store the name of
the company or client (if it is a private client); this means that
the client does not have to be re-entered each time they require
staff. What is also useful about the software is it enables the
ability to store multiple client addresses, this is good if a
client or company has several offices all over the country, and is
specifically useful if a client provides work at more than one
venue. Examples of options that can be added are:
- Main Address, Phone Number, Fax, Email
- Invoice Address, Phone Number, Fax, Email
- Mobile Number
- Alt Mobile Number
- Additional or alternate Contact Address(s)
In the overview reports, (which can be accessed by the
operations team and the managerial staff) the information that can
be stored for each department includes:
- Invoicing structure and calculations
- Pay scale structure and calculations
- Skill Sets
- Work Location preferences
- Employment standards
- Standing requirements
- Attendance plans
- Working time/shift preferences
- Travel information
- Attendance Records (automatically generated)
Specific locations can also be grouped into similar groups as
those to staffing groups, and again in a similar way, locations and
departments can be easily searched for.
When searching it is possible for individual shifts to be
searched by department reference, the unique booking reference that
they will be provided with, invoice number, client or department
name and date. Filtering can also be carried out by the operations
team when necessary.